KlassicVinyl Privacy Policy

Last updated: November 01, 2025

Welcome to KlassicVinyl (“we,” “us,” or “our”).
We operate the website klassicvinyl.com (the “Site”),
which provides tools to look up record prices using live marketplace data.

This Privacy Policy explains how we collect, use, and protect your
information when you visit our Site, create an account, or use our
record price lookup tools.

By using the Site, you agree to the collection and use of information
in accordance with this Privacy Policy.

1. Who We Are

KlassicVinyl is an information and tooling website focused on vinyl
record pricing and collection management. We provide a WordPress-based
website, including a record price lookup tool that may retrieve live
listing data from third-party services such as eBay APIs.

If you have any questions about this Privacy Policy, you can contact us at:

2. Information We Collect

We collect information in three main ways.

a) Information You Provide Directly

When you use klassicvinyl.com, you may voluntarily provide:

Account Information

• Name or username
• Email address
• Password, stored in hashed form via WordPress

We do not see your plain-text password.

Contact Information

Any details you provide when contacting us, such as through email
or a contact form.

Content You Submit

Comments, feedback, or messages you post or send to us.

b) Information Collected Automatically

When you browse or use our Site, we may automatically collect:

Log and Usage Data

• IP address
• Browser type and version
• Device type and operating system
• Pages visited, time and date of visit
• Referring and exit pages
• Time spent on pages and other diagnostic data

Search Queries Within Our Tools

• Record names, artists, catalog numbers, and other search terms
  you type into the price lookup tool
• This information may be used to improve the tool, troubleshoot
  issues, or understand general usage patterns, such as the
  most-searched artists

c) Cookies and Similar Technologies

We may use cookies and similar tracking technologies to:

• Keep you logged in to your account
• Remember your preferences
• Improve performance and security
• Analyze how visitors use the Site

You can usually instruct your browser to refuse cookies or to indicate
when a cookie is being sent. However, if you disable cookies, some
parts of the Site may not function properly.

3. How We Use Your Information

We use the information we collect for the following purposes:

To Operate and Maintain the Site

• Provide core functionality, including the record price lookup tool
• Authenticate and manage user accounts

To Improve and Customize the Site

• Understand how visitors use our pages and tools
• Diagnose and fix technical issues
• Optimize features, layout, and performance

To Communicate With You

• Respond to inquiries, support requests, or feedback
• Send important administrative or service-related messages

To Protect the Site and Enforce Policies

• Detect and prevent abuse, security incidents, or violations of our terms
• Comply with legal obligations where applicable

We do not sell your personal information to third parties.

4. Third-Party Services & APIs

a) Marketplace Data (e.g., eBay)

Our record price lookup tool may use third-party APIs, such as eBay’s
APIs, to fetch public listing data, including:

• Listing titles
• Prices
• Condition descriptions
• Links back to the marketplace

In most cases, we send your search text, such as
“Beatles Let It Be AR 34001,” to these third-party APIs and receive
a list of results. We do not send your name, email,
or password to these APIs.

Use of this third-party data is subject to the terms and privacy
policies of those providers, including eBay’s own terms and privacy
policy. KlassicVinyl is not responsible for the practices of those
third parties.

b) Hosting, Analytics, and Security Providers

We may use external services to host our Site, store backups, analyze
traffic, or protect against attacks. These services may process:

• IP addresses
• Browser and device details
• Basic usage data

We only work with providers we believe take data protection seriously
and we limit data sharing to what is necessary for the service.

5. Legal Bases for Processing (If You Are in the EU/UK)

If you are located in the European Economic Area or the UK, we rely
on the following legal bases to process your personal data:

• Contract – when processing is necessary to provide
  you with the services you requested, such as account access or use
  of the tool.
• Legitimate interests – for improving the Site,
  preventing abuse, and maintaining security, where our interests
  are not overridden by your rights.
• Consent – when required for certain cookies or
  optional communications. You may withdraw consent at any time.

6. How We Store and Protect Your Information

We take reasonable technical and organizational measures to protect
information against unauthorized access, alteration, disclosure,
or destruction. Measures may include:

• Secure hosting and server configurations
• Use of HTTPS/SSL to encrypt data in transit
• Limiting access to administrative areas
• Regular updates to software, such as WordPress and plugins,
  when possible

However, no method of transmission over the internet or electronic
storage is 100% secure. While we strive to protect your personal
information, we cannot guarantee absolute security.

7. How Long We Retain Information

We retain information for as long as reasonably necessary to:

• Provide the services you requested
• Maintain legitimate business records
• Comply with legal, tax, or regulatory requirements
• Resolve disputes or enforce our agreements

The retention period may vary depending on the type of data.
For example:

• Account data may be retained as long as your account is active
  and for a reasonable period thereafter for backup and legal purposes.
• Server logs may be kept for a shorter period unless needed to
  investigate security issues.

You may request deletion of your personal data, subject to our legal
obligations to retain certain records.

8. Your Rights and Choices

Depending on your location, you may have some or all of the following
rights regarding your personal information:

• Access – request a copy of the personal data
  we hold about you.
• Correction – ask us to correct inaccurate or
  incomplete information.
• Deletion – request deletion of your personal
  data, where applicable.
• Restriction – request restricted processing
  under certain circumstances.
• Objection – object to processing based on
  legitimate interests.
• Portability – request that we provide your data
  in a structured, commonly used format where technically feasible.
• Withdraw consent – where processing is based on
  consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at
support@klassicvinyl.com. We may need to verify
your identity before responding to requests.

9. Children’s Privacy

KlassicVinyl is intended for adults and general audiences interested
in vinyl records. It is not directed to children under the age of 13,
and we do not knowingly collect personal information from children
under 13.

If you believe a child has provided us with personal information
without parental consent, please contact us so we can take
appropriate steps to remove the information.

10. International Transfers

Our Site may be hosted or backed up on servers located in countries
other than your own. By using klassicvinyl.com, you understand that
your information may be transferred to and processed in these countries.

We take steps to ensure that such transfers comply with applicable
data protection laws and that your information remains protected.

11. Links to Other Websites

Our Site may contain links to third-party websites, including
marketplace listings and external resources. We are not responsible
for the privacy practices or content of those third-party sites.

We encourage you to review the privacy policies of any third-party
sites you visit.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect
changes in our practices, the law, or our services.

When we make material changes, we will update the “Last updated”
date at the top of this page and, where appropriate, provide
additional notice, such as via a banner or email.

Your continued use of klassicvinyl.com after changes are posted
constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions about this Privacy Policy, or if you wish
to exercise your privacy rights, please contact: